Reserving a Room

Room rental fees are based on the amount of space needed and the hours of the event. Please note the following:
  • Reservations are taken on a first-come, first-serve basis and require a signed agreement and a deposit to place the reservation.
  • Government agencies may submit a purchase order for the amount in full in place of a deposit.
  • Room rentals are billed from arrival to departure, including time for delivery of supplies, user set-up, and cleaning.

Included in Room Rental

  • One staff member present for the entirety of the event to answer any questions or provide assistance, as needed.
  • Full set up and tear down of all tables, chairs, and technology. You are only responsible for removing the items you brought and putting any waste in the appropriate receptacles.
  • Rectangular tables, chairs, and limited table skirting set up in the layout of your choice.
  • One LCD projector and screen or large screen monitor, depending on the room(s) selected. A laptop computer (PC or Mac) for running presentations is available upon request.
  • House sound for presentation/video and a variety of microphone choices: handheld, gooseneck, and lavaliere, if needed.
  • Built-in whiteboards are included in Satsop Boardroom, Pacific, Grays Harbor, Thurston, Mason, and Lewis rooms.
  • Use of our self-service coffee bar with regular, hot water, sugar, creamer, and cups.

Rental Fees per Hour

Room Rental Additional Space and Services

 The following amenities need to be arranged at the time of booking and are available on a first-come, first-serve basis. Our business hours are Monday- Friday, 8:00 am–4:30 pm.


The following equipment is available in our conference spaces:


  • Overhead Room Speakers – Chehalis A, Chehalis B, Grays Harbor, Lewis, Mason, Pacific, Thurston
  • P/A Monitors – Any Room


Thurston room has a dedicated mic system, independent of podiums, consisting of 4 Hand-Held mics and 2 Lapel mics.

  • Panel Microphones – $500
  • Podiums –
    • Can be moved to any room, but podium microphones can only be connected in Chehalis B, Mason, Pacific, Thurston
    • Podiums with gooseneck mic – Mason, Pacific, Thurston
    • Podiums with four-channel wireless mic system (2 handheld and 2 lapel mics) – Mason, Pacific
  • Eight-Channel Wireless Hand-Held Mic System – Any Room
  • Single-Channel Lapel Mic System: Total of four systems that can be combined – Chehalis B, Mason, Pacific, Thurston
  • Dual-Channel Hand-Held Mic System – Chehalis B, Mason, Pacific, Thurston
  • 21 Channel Tabletop Gooseneck Mic System with recording capability. Used for panel discussions – Chehalis B, Mason, Pacific, Thurston
  • USB Microphone

Video Conferencing Equipment

  • Owl System (2 Owls) – Any Room
  • 55” TV / LifeSize System – Chehalis B, Mason, Pacific, Thurston

Other Equipment

  • Presentation Laptops (3) – Any Room
  • Large Presentation Screen & Projector – Chehalis A, Chehalis B, Grays Harbor, Lewis, Mason, Pacific, Thurston
  • Digital Overhead Document Camera that ties into the room screen/projector system – Chehalis A, Chehalis B, Grays Harbor, Lewis, Mason, Pacific, Thurston
  • 55” TV – Any Room
  • Short, table mic stands
  • Full-length, standing mic stands
  • Easels
  • White Boards
  • Mixing Board (8 Channel)– Any Room