Reserving a Room
Room rental fees are based on the amount of space needed and the hours of the event. Please note the following:
- Reservations are taken on a first come, first serve basis and require a signed agreement and a deposit to place the reservation.
- Government agencies may submit a purchase order for the amount in full in place of a deposit.
- Room rentals are billed from arrival to departure, including time for delivery of supplies, user set-up and cleaning.
Included in Room Rental
- One staff member present for the entirety of the event to answer any questions or provide assistance, as needed.
- Full set up and tear down of all tables, chairs and technology. You are only responsible for removing the items you brought and putting any waste in the appropriate receptacles.
- Round tables, rectangular tables, chairs and limited table skirting set up in the layout of your choice.
- One LCD projector and screen or large screen monitor, depending on the room(s) selected. A laptop computer (PC or Mac) for running presentation is available upon request.
- House sound for presentation/video and a variety of microphone choices, handheld, gooseneck, lavaliere, if needed.
- Built in whiteboards are included in Satsop Boardroom, Pacific, Grays Harbor, Thurston, Mason, Lewis, Skokomish rooms.
- Use of our self-service coffee bar with regular, decaf, hot water, sugar, creamer and cups.
Rental Fees per Hour
|Room||Before 9/1/18||After 9/1/18 |
|Satsop Board Room||$25||$30|
|Pacific & Grays Harbor||$90||$95|
|Lewis & Mason||$90||$95|
|Chehalis A & B||$90||$95|
|Pacific, Grays Harbor & Thurston||$165||$175|
|Mason, Lewis & Thurston||$165||$175|
|Capital Region Ballroom||$250||$265|
Room Rental Additional Space, Services and Equipment
The following amenities need to be arranged at the time of booking and are available on a first come, first serve basis. Our business hours are Monday- Friday, 8:00am- 5:00pm.
|Warming Kitchen||$25/hr with a 2-hour minimum|
|Picnic Area (available only with room rental)||$50/hr with a 2-hour minimum|
|After-Hours Staff Time||$40/hr M-F: 2 hour minimum Sat-Sun: 4 hour minimum|
|After-Hours Tech Support Time||$40/hr M-F: 2 hour minimum Sat-Sun: 4 hour minimum|
|Webinar - Videoconference||$50/HR with a 2 hour minimum; (additional microphone charges may be added; please see your Event Center contact for recording pricing)|
|Copies (per impression)||$0.25/bw; $0.50/color|
|Event Stage, up to 16' w x 8' d||$350|
|Dance Floor, up to 28' x 32'||$800|
|Installed Projectors/Screens/Monitors||Included by request|
|Lectern and/or Microphone (1)||Included by request|
|Power Cords||Included by request|
|Document Camera||Included by request|
|Phone/Speakerphone||Included by request|
|Laptop for use with projectors (1)||Included by request|