Pricing – Capital Event Center

Reserving a Room

Room rental fees are based on the amount of space needed and the hours of the event. Please note the following:

Reservations are taken on a first-come, first-serve basis and require a signed agreement and a deposit to place the reservation.
Government agencies may submit a purchase order for the amount in full in place of a deposit.
Room rentals are billed from arrival to departure, including time for delivery of supplies, user set-up, and cleaning.

Included in Room Rental

One staff member present for the entirety of the event to answer any questions or provide assistance, as needed.
Full set up and tear down of all tables, chairs, and technology. You are only responsible for removing the items you brought and putting any waste in the appropriate receptacles.
Rectangular tables, chairs, and limited table skirting set up in the layout of your choice.
One LCD projector and screen or large screen monitor, depending on the room(s) selected. A laptop computer (PC or Mac) for running presentations is available upon request.
House sound for presentation/video and a variety of microphone choices: handheld, gooseneck, and lavaliere, if needed.
Built-in whiteboards are included in Satsop Boardroom, Pacific, Grays Harbor, Thurston, Mason, and Lewis rooms.
Use of our self-service coffee bar with regular, hot water, sugar, creamer, and cups.

Rental Fees per Hour

wdt_ID	Room	Price
1	Satsop Boardroom	$40
2	Pacific	$64
3	Grays Harbor	$64
4	Lewis	$64
5	Mason	$64
6	Chehalis A	$64
7	Chehalis B	$64
8	Thurston	$126
9	Pacific & Grays Harbor	$152
10	Lewis & Mason	$152
11	Chehalis A & B	$152
15	Pacific, Grays Harbor, & Thurston	$254
16	Lewis, Mason, & Thurston	$254
17	Pacific, Grays Harbor, Thurston, Mason, & Lewis	$375
22	Cascade	$27
23	Wynoochee	$27
24	Moclips A	$33
25	Moclips B	$33
26	Moclips A & B	$66

Room Rental Additional Space and Services

The following amenities need to be arranged at the time of booking and are available on a first-come, first-serve basis. Our business hours are Monday- Friday, 8:00 am–4:30 pm.

wdt_ID	Amenity	Cost
1	Warming Kitchen	$34/hr with a 2-hour minimum
2	Picnic Area (available only with room rental)	$66/hr with a 2-hour minimum
3	After-Hours Staff Time	$40/hr M-F, 2-hour minimum; Sat-Sun, 4-hour minimum
4	After-Hours Tech Support Time	$40/hr M-F, 2-hour minimum; Sat-Sun, 4-hour minimum
5	Webinar - Videoconference	$50/hr with a 2-hour minimum; (additional microphone charges may be added; please see your Event Center contact for recording pricing)
6	Copies (per impression)	$0.25/bw; $0.50/color

Equipment

The following equipment is available in our conference spaces:

Speakers

Overhead Room Speakers – Chehalis A, Chehalis B, Grays Harbor, Lewis, Mason, Pacific, Thurston
P/A Monitors – Any Room

Microphones

Thurston room has a dedicated mic system, independent of podiums, consisting of 4 Hand-Held mics and 2 Lapel mics.

Panel Microphones – $500
Podiums –
- Can be moved to any room, but podium microphones can only be connected in Chehalis B, Mason, Pacific, Thurston
- Podiums with gooseneck mic – Mason, Pacific, Thurston
- Podiums with four-channel wireless mic system (2 handheld and 2 lapel mics) – Mason, Pacific
Eight-Channel Wireless Hand-Held Mic System – Any Room
Single-Channel Lapel Mic System: Total of four systems that can be combined – Chehalis B, Mason, Pacific, Thurston
Dual-Channel Hand-Held Mic System – Chehalis B, Mason, Pacific, Thurston
22 Channel Tabletop Gooseneck Mic System with recording capability. Used for panel discussions – Chehalis B, Mason, Pacific, Thurston

Video Conferencing Equipment

Owl System (3 Owls) – Any Room
55” TV / LifeSize System – Chehalis B, Mason, Pacific, Thurston

Other Equipment

Presentation Laptops (3) – Any Room
Large Presentation Screen & Projector – Chehalis A, Chehalis B, Grays Harbor, Lewis, Mason, Pacific, Thurston
Digital Overhead Document Camera that ties into the room screen/projector system – Chehalis A, Chehalis B, Grays Harbor, Lewis, Mason, Pacific, Thurston
55” TV – Any Room
Short table mic stands
Full-length, standing mic stands
Easels
White Boards
Mixing Board (8 Channel)– Any Room